Managing People – Roles and Permissions

When you create a program/account in Hoopsalytics, you are able to include other people in various roles to perform different functions and gain access to various parts of the system. This article details the specific roles and permissions available.

People in your program can have one or more of the following roles:

  • Admin
  • Coach
  • Player
  • Parent
  • Scorer
  • Scout (coming soon)

Note that one person can also belong to multiple programs/accounts. If that occurs, you can choose the account to access from a list of choices when logging in.

To find your role(s), log in from the top menu, and go to Account, My Info. You can change your login and other personal info from here:

The Roles


When you first create an account for your program, you become an Admin. Admins are essentially super users, and can do everything in the system, including:

  • Start new games
  • Score or update games
  • Manage teams
  • Add other people to the program in other roles
  • View video-linked stats and analytics
  • Customize reports and the scoring panels.
  • Determine whether or not passwords are required to log in


Coaches are assigned by Admins to one or more teams, and with those teams they can:

  • Score and add scoring detail to games
  • View stats and analytics
  • Add clips and comments for any event for their teams
  • View and augment team Playbook


A Player can belong to one or more teams, and may or may not have an account with a login. If they have a login, they can view stats and analytics for any team they belong to, as well as view video clips and comments generated by the coaching staff.

Once you’ve created your players, you can add them to your teams via the Teams page from the top menu. Players may belong to more than one team (like returning players, or players that play both JV and Varsity).

Players also have access to their team’s Playbook.


Parents are also assigned to teams, and can view stats for those teams, as well as clips and comments curated by the admins and coaches.


Some programs may have one or more people designated as Scorers who log events for various games. These can be outside people, assistant coaches, parents, team managers, analysts, or anything else. Scorers are assigned individual games, rather than teams, and you can assign multiple Scorers to the same game if you so choose.

For example, one Scorer could do the first pass on a game, and log shots, assists, rebounds, etc. A second Scorer might log more advanced events like man-to-man or zone defense, pick and roll actions, etc. It’s up to you how to coordinate with your Scorers.

Scouts (coming soon)

A Scout has access to all of a program’s stats. For example, if you run a tournament and have every game scored, a Scout can see the leaderboards for the entire tournament, as well as video clips of all events related to every player.


Managing People and Roles

If you’re an Admin, you are in control over who has which roles. You can also see the activity of each person. (This is a great way to determine which players are most engaged, for example).

To access the People page, go to Account, People from the top menu:

When adding or updating a person, you’ll be able to set roles. You can also assign teams to Coaches, Players and Parents, or games to scorers.

Here’s what the role assignment screen looks like:

Managing Scorers

If you are an Admin and have one or more people in a Scorer role, you can assign games and keep track of their progress via Account, Manage Scorers. Here’s how the Scorer Management display looks:

If you select an individual Scorer from the drop-down list at the top right, you can focus on a particular Scorer, and assign or unassign games:



This robust system of managing people is an essential part of running a successful program. As always, please contact us if you have questions, comments or suggestions about people management (or anything else).


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